This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions


Why do we collect this information?

The information is being collected for the following purpose:

  1. To provide you with a copy of a birth, death, marriage or civil partnership certificate.

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

You can apply for a copy of a birth, death, marriage or civil partnership certificate online via our website. You can order certificates for any birth, death and marriage registered in Scotland from 1855 to present, and Civil Partnerships registered in Scotland from 2004 to present.


What information do we collect about you? (categories of personal data)

We collect your full name and contact details (which may be a postal address, email address and / or phone numbers) and details of the person whose certificate you are requesting.


Where do we collect information from?

We collect information from you.


Who might we share your information with?

We do not share your information with anyone else.

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.


Will we send your information outwith the UK? (transfers to other countries)

We do not transfer your information outwith the UK.


How long do we keep hold of your information? (retention period)

We keep your information for 2 years from the date of your application.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF

Do I have to provide my personal data to you?

You do not have to provide this information, however, we will not be able to process your application without it.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


This notice was last updated in May 2018.