This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions


Why do we collect this information? (purpose and legal basis of the processing)

The information is being collected for the following purpose:

  1. To support the decision making structures which allow the Council to discharge its functions.

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation 1
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

The Local Government (Scotland) Act 1973 contains provisions which govern local authority meetings and which extend to committee meetings.

The Council, and its committees, determine how money is spent in the area and how the Council's services, such as schools, waste collection and housing will be arranged and delivered. The Council also decides on regulatory matters such as planning and licensing issues. Meetings are generally open to the public and are managed in accordance with the Act. More information can be found in our committees section.

What information do we collect about you? (categories of personal data)

We will collect information from you in paper and online forms, by telephone, email, audio recordings of Council and Executive meetings and in conversation with a member of our staff. We will also collect information from one or more of our partner agencies.


Where do we collect information from?

We collect information from you and partner agencies.


Who might we share your information with? (recipients of personal data)

Minutes and agendas of Falkirk Council meetings and its committees are considered public records. Agendas and minutes are published on our website. Full sets are retained permanently in Falkirk libraries as well as being available for inspection at Falkirk Council Archives. Audio recordings of Council and Executive/Education Executive meetings are posted online.

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.


Will we send your information outwith the UK? (transfers to other countries)

We do not transfer your information outwith the UK.


How long do we keep hold of your information? (retention period)

Agendas and minutes of Falkirk Council committees are retained permanently and archived in line with our business classification and retention schedule.

Audio recordings of Council and Executive meetings are retained permanently online.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF
0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Do I have to provide my personal data to you?

Yes, you will have to provide your personal information should you wish to attend a committee meeting.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


This notice was last updated in May 2018.