This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions

Why do we collect this information?

The information is being collected for the following purpose:

  1. To facilitate a marriage or civil partnership ceremony at a venue which has been mutually agreed by the couple and registrar / local authority

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation 1
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

Under the Marriage (Scotland) Act 1977 and the Civil Partnership Act 2004, you must by law lodge marriage notice forms / civil partnership forms with the registrar within the Council area in which you wish to marry / register your civil partnership.


What information do we collect about you?

We collect both parties full name, signature and contact details (which may be a postal address, email address and/or phone numbers), along with details of the place, date and time of the forthcoming marriage / civil partnership. We also keep copies of your communications with us and our responses.


Where do we collect information from?

We collect information from you.


Who might we share your information with?

We share your information with the National Records of Scotland (NRS). The NRS is responsible for overseeing the registration of marriages and civil partnerships in Scotland.

National Records of Scotland privacy notice

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.


Will we send your information outwith the UK?

We do not transfer your information outwith the UK.


How long do we keep hold of your information?

We keep your information for 2 years after the year of your ceremony.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF
0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Do I have to provide my personal data to you?

Yes, you must provide this information if you wish to be married / register a civil partnership in the Falkirk Council area.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


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This notice was last updated in May 2018.