This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions

Why do we collect this information?

The information is being collected for the following purposes:

  1. To support the organisation of civic events
  2. To ensure eligibility for awards; and / or
  3. To enable determination of award winners

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest 1,2,3
Legitimate interests  

This falls within the Council's power to advance well‐being under the Local Government in Scotland Act 2003. The Council host civic receptions and award ceremonies in recognition of the outstanding achievements of individuals and groups, as well as the contributions people make to community life in the Falkirk Council area.


What information do we collect about you?

We collect your name and date of birth as well as your contact details (which may be a postal address, email address and/or phone numbers). We also collect your affiliation with any clubs / organisations and details of your achievements.


Where do we collect information from?

We collect information from you. There may also be cases where we collect information from a third party, for example, somebody nominating for you an award or scholarship.


Who might we share your information with?

We may share your information with the following organisations – Falkirk Sports Council, Falkirk Arts and Civic Council and the editor of the Falkirk Herald (member of the scholarship selection panel).

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.


Will we send your information outwith the UK?

We do not transfer your information outwith the UK.


How long do we keep hold of your information?

We keep your information for up to 2 years after the civic event / awards process has ended.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF
0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Do I have to provide my personal data to you?

You do not have to provide your personal information, however, we may not be able to consider you for any civic events or award ceremonies.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


This notice was last updated in May 2018.