This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions


Why do we collect this information?

The information is being collected for the following purposes:

  1. Key contract personnel name and contact details for the purposes of effective contract management & delivery.
  2. Director and significant stakeholder details to verify your declaration of non-involvement in serious organised crime, if requested during our ESPD/tender process.

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract 1
Legal obligation  
Vital interests  
Task carried out in the public interest 2
Legitimate interests  

What information do we collect about you?

We collect business personnel name and contact details (which may be a postal address, email address and/or phone numbers). We also keep copies of your communications with us and our responses.


Where do we collect information from?

We collect information from the response you provide to our ESPD/tender processes.


Who might we share your information with?

We will share your contact information with partners we work with to deliver construction projects, for example externally appointed consultant designers team members working on our behalf. We may also share your contact details with building users or residents affected by contract works.

We may share your information with Police Scotland for the purposed of verifying your declaration of non-involvement in serious organised crime.

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.


Will we send your information outwith the UK?

We do not transfer your information outwith the UK.


How long do we keep hold of your information?

We keep your information for 6 years following completion of your contract with us.


What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF
0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Do I have to provide my personal data to you?

The business related personnel information you provide is a contractual requirement, and failure to provide relevant information will result in your tender submission being rendered invalid.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


This notice was last updated in May 2018.