When selling alcohol on licensed premises, the sale must be authorised by a personal licence holder. A personal licence allows you to supervise or authorise the sale of alcohol.

All premises which sell alcohol must have a designated premises manager. If you are the premises manager of a licensed premises, you must have a personal licence. Other staff can hold personal licences so alcohol sales can be authorised while the premises manager is not there.

If you have a personal licence, you must attend refresher training every five years to make sure your licence stays valid.

After five years, you will have a three month grace period to renew your licence. If you do not renew your licence during these three months, it will be withdrawn.

  • If you are a designated premises manager and your personal licence is withdrawn, no alcohol can be sold in the premises you manage.
  • If you are not a premises manager and your personal licence is withdrawn, you will not be allowed to authorise sales when the premises manager is not there. If you are due to attend refresher training, we will write to you giving you at least three months notice of this. The letter will tell you the date you must have completed the training by and the last date you can tell the licensing board that you have done it.

After you complete the refresher training, you must send us the following:

  • Your full name
  • Your address
  • Your date of birth
  • Your personal licence number
  • Your original refresher training certificate

Please also send us your current personal licence. We will make changes to your licence to show that you have completed the training and will send it back to you. We do not charge for this.

If you have changed your name or address since your licence was issued, you must write to us and tell us. We will charge a £25 fee to update your details.

Personal licences issued in the transition period

The personal licence holder qualification came into effect on 01 September 2009. However some personal licence holders were issued with personal licences during the transitional period 01 March 2008 to 31 August 2009.

If your personal licence was issued between 01 March 2008 and 31 August 2009, it will be treated as being issued on 01 September 2009. You will have to attend refresher training before 01 September 2014.

For more information about personal licences, please visit the Scottish Certificate for Personal Licence Holders website.

You can also read the Personal Licence (Training) (Scotland) Regulations 2013.