Can I cancel pre-booked annual leave as my holiday is cancelled?

    This is under constant review, please speak to your manager who is in the best position to advise on this for your team. It may be that you deliver a role considered critical by the Council..

    We appreciate that it is hard to plan at the moment and that you may wish to save your leave for later in the year. However it is important that you still use your leave across the leave year to allow a break from work especially at this difficult time. This also allows your manager to ensure appropriate cover in your team over the year.


    I had a holiday booked before lockdown and I will need to quarantine on return – what happens?

    SJC, Craft & CO employees

    SJC, Craft and CO employees who have pre-booked holidays arranged prior to lockdown (23 March 2020) and who may be required to isolate after travelling abroad - where it's possible and your manager is in agreement, you should work from home. Where this is not possible, you will be granted 5 days special leave (pro rata) but will be required to use 5 days annual leave (pro rata) or unpaid leave to cover the remaining period of quarantine. You will be asked to provide evidence of your booking to your manager, showing the date/time that the booking was made. As an alternative to unpaid leave, you should explore the option of working additional hours to make up the lost time. This will be subject to work being available/required.

    SNCT employees

    Teachers and Music Instructors who have pre-booked holidays arranged prior to the announcement of quarantine arrangements (22 May 2020) and who may be required to isolate after travelling abroad, should discuss this situation with their line manager as soon as possible and will be required to work from home, as per the arrangements set out in SNCT 20/76.

    Other Associated Professionals covered by the SNCT agreements, not working within schools, will be required to discuss annual leave or quarantine arrangements with their line manager, which may include working from home, annual leave or unpaid leave.


    I booked a holiday after lockdown knowing that quarantine arrangements may be required – what happens?

    SJC, Craft & CO employees

    SJC, Craft and CO employees who booked a holiday after Lockdown (23 March 2020) and who may be required to isolate after travelling abroad - where it's possible and your manager is in agreement, you should work from home. If working from home is not possible, then you will need to use annual leave or unpaid leave to cover the quarantine period as special leave will not be granted in these circumstances. As an alternative to unpaid leave, you can ask your manager if there are any additional hours or work that could help make up the lost time. This will be subject to work being available/required.

    SNCT employees

    Teachers and Music Instructors who have booked or who book holidays after the announcement of quarantine arrangements (22 May 2020) and who may be required to isolate after travelling abroad, should discuss this situation with their line manager as soon as possible. Where possible arrangements should be made for working at home during the period of self-isolation. If this is not possible agreement on how the time could be paid back during the school year should take place.

    Other Associated Professionals covered by the SNCT agreements, not working within schools, will be required to discuss annual leave or quarantine arrangements with their line manager, which may include working from home, annual leave or unpaid leave.


    Should I be taking leave over this period?

    Yes, it is still appropriate to take your leave, subject to the normal service requirements, as your wellbeing is important. Everyone must look after themselves over this difficult period and consider taking some leave where this is possible.

    To ensure wellbeing, you are encouraged to take half of your leave entitlement by the end of August. Managers should be flexible where reasonable periods of leave are already booked for September and October for instance. From a wellbeing perspective, as a minimum, we would anticipate that all employees will have used 10 days by end of August.


    I have purchased additional annual leave. Can I now cancel this?

    No. Payment arrangements are already in place for this.


    Is the annual leave year being extended or changed?

    Up to 20 days untaken leave (pro rata for part time) will be allowed to be carried forward only in extreme situations and for essential/keyworkers where, due to service demand, leave requests have been refused/unable to be accommodated.

    In other areas it is suggested that the carry forward is limited to 10 days. This recognises the benefits of taking leave on employee wellbeing but also recognises that individuals may wish to delay taking the majority of their leave during full lockdown arrangements.


    I am due to go on maternity leave, if my building closes do I have to start this earlier and will my maternity pay be affected?

    No your maternity leave can start on a date/time you choose in line with the family leave policy. Your leave and pay won't be affected, unless you are off sick within 4 weeks of your expected week of confinement.


    How long will special leave continue?

    In view of the announcement on 04 January of the latest lockdown arrangements, with effect from 05 January 2021, where it is not possible for employees to work from home, (excluding essential front line service areas) special leave will be granted during the period to the end of January. Special leave arrangements will thereafter continue to be reviewed in line with lockdown arrangements.

    During this time, essential front line services will continue to be delivered and it is important that where you can attend work in these areas you continue to do so. In all other areas it is important that, where you can, you work from home/and or support other critical services.

    Special leave during this time includes time off required to support the management of childcare responsibilities subject to service delivery. See separate guidance for those with underlying health conditions/shielding. The position will be kept under review to reflect changes, as appropriate.


    What will the position be with public holidays such as Easter during this time of 'lockdown'?

    Given the current situation, there may be different requirements as some services may have an increased or a reduced need for cover. If you are not required to work on a public holiday, this should remain as a non-working day. If you are required to work the public holiday, arrangements should be agreed with your line manager over whether you receive payment or a day in lieu at another time.


    I have parental leave booked in the next few months, can I cancel this?

    You should speak to your manager in the first instance. It may be that you deliver a role considered critical by the Council, or you could volunteer in an area that is considered critical, and which requires additional support.


    I have annual leave booked but I am now required to self-isolate during my period of annual leave. Will I get my annual leave back?

    No. If you have annual leave booked or you are on annual leave and require to self-isolate, annual leave will not be reinstated. However if you become unwell during the period of self isolation and unable to work you should contact your line manager and normal sickness arrangements will apply.