We are looking at the ongoing case management of employee relations issues given current service priorities and the measures in place to restrict attendance at the workplace.

If you have particular cases that you wish to discuss, please speak to your Service HR Adviser who will make arrangements to issue appropriate letters/emails/comms to affected employees.

Type of ER issue Proposed approach
Absence Meetings

Manager to explore options for return to work with employee by telephone following consultation with HR and prioritising cases in line with phased easing of lockdown. Where necessary, OH referrals will be progressed. Managers to maintain regular contact with employees on long term absence.

Currently, Trade Unions do not attend routine return to work interviews, however if this would facilitate a return to work then Trade Unions should be invited to attend video conferencing/conference call.

Whilst physical distancing measures are in place, meetings will be held remotely by video conferencing/telephone conference call. This will be kept under review.

Capability Meetings / Hearings / Appeals

Approach will be dependent on circumstances. In some instances employees may be keen to progress as they are without pay or are able to access their pension. Where possible, options will be explored for progressing remotely with employee agreement. This will be kept under review.

Progression dependent on availability of up to date OH advice.

Whilst physical distancing measures are in place, meetings will be held remotely by video conferencing/telephone conference call. Trade Unions will be invited to accompany employees. Where remote options for progressing are unavailable, individual case management may need to be postponed in consultation with the employee/their trade union. This will be kept under review in line with physical distancing.

Given nature/size of documentation, appeal packs will be provided in paper format. This allows individuals to remain on video conferencing and refer to documents. Trade Unions should also get a copy of the pack.

Discipline – dignity at work – grievance
Investigations / hearings and appeals

While physical distancing measures are in place, interviews and hearings/appeals will be held remotely by video conferencing/telephone conference calls. Trade Unions will be invited to accompany employees.

Employees will be asked to confirm receipt of documentation issued.

Facilities will be provided for employees where this would be of benefit, ie a computer within an office space, although physical distancing must be maintained at all times.

Where remote options for progressing are unavailable, individual case management may require to be postponed in consultation with the employee/their trade union.

Suspension

Progress where appropriate and necessary but managers able to progress without HR attendance, where necessary, with advice. Where employee is currently suspended and works in an area of essential service delivery, their suspension risk assessment may be reviewed to assess whether they are able to assist in other areas of service delivery pending hearing.

Letters will advise employee to contact Trade Union for advice.

Please contact HR if you need further information.