A new style Job Profile should be produced for the post before you can start the recruitment process. A number of profiles have already been created for high population jobs. If you don't yet have a Job Profile, please be aware that it can take up to 6 weeks for this to be processed. Contact your HR Adviser for more information.
- Interviews should take place remotely via Teams, Webex, Skype or other approved video conferencing facilities to ensure physical distancing is observed.
- Schedule interviews allowing time for any technical glitches to be sorted out.
- Where an applicant has no appropriate IT, risk assessments must be carried out before any face to face interviews take place.
- Guidance on this can be found in How to carry out interviews
Checking Right to Work Documents from 30 March 2020 and remaining in place until 30 September 2022 (inclusive)
- checks can currently be carried out over video calls - ask them to hold up the original documents to the camera and check them against the digital copy of the documents record the date you made the check and mark it as "adjusted check undertaken on [insert date] due to COVID-19"
- job applicants and existing workers can send scanned documents or a photo of documents for checks using email or a mobile app, rather than sending originals ask the worker to submit a scanned copy or a photo of their original documents via email or using a mobile app
- you should use the Home Office Employer Checking Service if a prospective or existing employee cannot provide any of the accepted documents
Checks continue to be necessary and you must continue to check the prescribed documents. It remains an offence to knowingly employ anyone who does not have the right to work in the UK.
If the worker has a current Biometric Residence Permit or Biometric Residence Card or has been granted status under the EU Settlement Scheme or the points-based immigration system you can use the online right to work checking service while doing a video call – the applicant must give you permission to view their details.
From 1 October 2022 document checks for any new employees should be done in person. Virtual checks should stop and there's no need for retrospective checks to be carried out for those who were checked between 30 March 2020 and 30 September 2022.
Find out more about recruitment checks in our Recruitment and Selection policy and how to guidance.
Start dates and Induction of new employees
- Agree a start date once recruitment checks are completed satisfactorily.
- Option for new start to undertake online induction before starting work.
- Determine whether on the job training is required and if so, how this can be delivered. Individuals should be working from home unless it is not possible for the type of job that they will do. Where it is essential for new starts to attend the workplace, the appropriate Risk Assessment must be in place.
- You may need to organise equipment for the new start to facilitate working from home. Consideration can also be given to Bring Your Own Device.
- Consider additional 1-1’s and team meetings to integrate the new start and provide additional support during the initial employment period.