This notice provides details of what information we collect from you, what we do with it and who it might be shared with when you apply for an arts funding award.
Identity and contact details of the controller and the data protection officer
Falkirk Council is the data controller. You can contact the data protection officer at:
Frequently asked questions
Why do we collect this information?
The information is being collected for the following purpose/s:
- The assessment of your application for a funding award.
- If successful, the administration of your funding award.
- To invite you to attend related cultural events
The legal basis for each purpose is set out below:
|Performance of a contract
|Task carried out in the public interest
If you provide us with information in relation to your health this is regarded as special categories data (personal data which the General Data Protection Regulations say is more sensitive, and so needs more protection). Our legal basis for processing this special categories data in relation to your health is your explicit consent.
What information do we collect about you?
We collect your name and contact details (which may be a postal address, email address and/or phone numbers)
We also keep copies of our communications with you and your responses
Where do we collect information from?
We collect information from you or a third party acting on your behalf, for example, a carer, a solicitor, a councillor, another family member.
Who might we share your information with?
We will share information members of the Awards Panel (who are external to the Council) for assessment purposes.
We may also share the information provided with any funding partners to support evaluation, assessment and development.
We may also share information with IT System administrators and suppliers for the purposes of upgrading and maintaining systems.
We may also share your information if we are required to do so by law or with the Scottish Information Commissioner (freedom of information), the Information Commissioner (data protection), the Scottish Public Services Ombudsman (complaints) and the Health & Safety Executive (accidents).
The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
Will we send your information outwith the UK?
We do not transfer your information outwith the UK.
How long do we keep hold of your information?
We keep your information for 6 years from the end of the financial year in which the application was made.
What are my rights in relation to the information held about me?
You have the following rights:
- To see any information held about you by making a subject access request.
- To withdraw consent at any time, where the legal basis for processing is consent.
- To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
- To request rectification or erasure of your information, where data protection legislation allows this.
Do I have a right to complain about the way information has been used?
If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:
or if you prefer to use a national rate number:
Do I have to provide my personal data to you?
If you want to apply for an award, we need to know the information set out above.
Do you use any automated processes to make decisions about me?
We do not use an automated decision making processes.
This notice was last updated in March 2022.