This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions


Why do we collect this information?

The information is being collected for the following purpose:

  1. To facilitate a baby naming ceremony

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation  
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

This falls within the Council's power to advance well-being under the Local Government in Scotland Act 2003. A baby naming ceremony is a special way of celebrating your child’s birth and welcoming the new arrival into the family. It is an opportunity to declare, before family and friends, your promise to your child and an opportunity for adult friends, chosen by you, to pledge their special relationship with your child.


What information do we collect about you?

We collect your name and contact details (which may be a postal address, email address and/or phone numbers), child’s name and date of birth. We also keep copies of your communications with us and our responses.


Where do we collect information from?

We collect information from you.


Who might we share your information with?

We do not share your information with anyone else, unless we are required to do so by law.

The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.

Will we send your information outwith the UK?

We do not transfer your information outwith the UK.


How long do we keep hold of your information?

We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.

Registrars

What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF

Do I have to provide my personal data to you?

You do not have to provide this information, however, we will not be able to facilitate a naming ceremony without it.


Do you use any automated processes to make decisions about me?

We do not use automated decision making processes.


This notice was last updated in November 2019.