Parental involvement and engagement census
This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.
Why do we collect this information?
The information is being collected for the following purpose:
- For statistical and research purposes
- To improve and develop education services and parental involvement and engagement
- To evaluate our surveys so that we can provide you with a better experience
The legal basis for each purpose is set out below:
| Legal basis | Purpose |
|---|---|
| Consent | |
| Performance of a contract | |
| Legal obligation | |
| Vital interests | |
| Task carried out in the public interest | 1, 2, 3 |
| Legitimate interests |
What information do we collect about you?
We may collect and process the following data about you:
- Information you give when responding to specific surveys, relating to your opinions, attitudes and experiences of Council Education services in your local area.
- Socio-demographic information, including your postcode, age, gender and ethnicity for statistical and research purposes. You can choose not to provide this.
- Details of your visit to our website, including operating system and browser type, visited pages and IP address.
Where do we collect information from?
We collect information from you when you respond to a survey via a system called SmartSurvey which is a UK-based provider of digital survey solutions. Our systems also collect information on your use of our site and record your IP address, operating system and browser type, and pages visited.
Who might we share your information with?
The Scottish Government acts as the Council's processor for SmartSurvey responses, which are sub-processed by SmartSurvey Limited. Responses are analysed and used in reports about the findings of the survey. SmartSurvey results will also be shared with Scottish Government for analytical and statistical/research purposes. You will not be identifiable if we (or the Scottish Government) publish any reports based on survey responses. Reports may be published on our website and will, therefore, be shared with the public.
Will we send your information outwith the UK?
Your information is kept mainly in the UK. However, in limited circumstances SmartSurvey Limited uses sub-processors which are based outwith the UK.
How long do we keep hold of your information?
We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.
Do I have to provide my personal data to you?
Your response to surveys is completely voluntary. You do not have to provide information to us but this may prevent you from taking part in public consultation activities.
This notice was last reviewed in March 2022.