This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

We will keep your information safe and secure. We will have systems, processes and training designed to achieve this.

Identity and contact details of the controller and the data protection officer

Falkirk Council is the data controller. You can contact the data protection officer at:

Data Protection Officer
Municipal Buildings
West Bridge Street
Falkirk
FK1 5RS

Frequently asked questions


Why do we collect this information?

The information is being collected for the following purpose:

  1. The assessment and administration of the Instrumental Music Service

The legal basis for each purpose is set out below:

Legal basis Purpose
Consent  
Performance of a contract  
Legal obligation 1
Vital interests  
Task carried out in the public interest 1
Legitimate interests  

The main statutory provision is the Education (Scotland) Act 2016.


What information do we collect about you?

We need to gather your personal data to allow us to assess your children's eligibility for additional music tuition.

We collect the following information about you (the applicant):

  • Your name
  • Address
  • Contact details
  • Relationship to the child

We collect the following information about the optional person you nominate as the secondary parent/carer:

  • Your name
  • Address
  • Contact details
  • Relationship to the child

We collect the following information about the child:

  • Name
  • School they attend and the form year they are in

We collect the following information about the concessions your child may be receiving to determine the cost of the music tuition.

  • If the child is sitting SQA Music Exam ie National 5, Higher or Advanced Higher
  • If the child is in receipt of Free school meals for the academic session you are applying for
  • If the child is in receipt of Clothing grant award for the academic session you are applying for

We collect the following information about the tutor and instrument the child is applying for additional tuition with

  • Tutors name
  • Musical instrument

We also keep copies of your communications with us, and our responses.

Where do we collect information from?

We collect the information we need to assess your child’s entitlement directly from you when you complete the application form. To verify the information you give us, we also check other information held by Falkirk Council about you and the child.


Who might we share your information with?

We share information about your child's eligibility for Free School Meals/Clothing Grant with the Music Tuition Admin Team, so that the discounted cost can be applied. This is to enable us to administer your application, and make the correct invoice for you.

The Council also has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime. This includes the information you provide in relation to your household, and your income.


Will we send your information outwith the UK?

We do not transfer your information outwith the UK. If we were to make such transfers, it would only be with appropriate safeguards.


How long do we keep hold of your information?

We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.

Education and Skills

What are my rights in relation to the information held about me?

You have the following rights:

  • To see any information held about you by making a subject access request.
  • To withdraw consent at any time, where the legal basis for processing is consent.
  • To data portability, where the legal basis for processing is (i) consent or (ii) performance of a contract.
  • To request rectification or erasure of your information, where data protection legislation allows this.

Do I have a right to complain about the way information has been used?

If you have a concern about the way we are collecting or using your personal data, please let us know and we will try to resolve this. If you are still concerned, you can contact the Information Commissioner:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire
SK9 5AF

Do I have to provide my personal data to you?

Your response to surveys is completely voluntary. You do not have to provide information to us but this may prevent you from taking part in public consultation activities.


Do you use any automated processes to make decisions about me?

We do not use any automated processes to make decisions about the child's application.


This notice was last updated in May 2019.