Good records management is fundamental to the Council's efficiency and effectiveness. Under the Public Records (Scotland) Act 2011, we have a records management plan in place.

Records Management Plan

The Plan has been subject to a Progress Update Review. The final report is published on the National Records of Scotland's website.

Effective records management makes sure that:

  • All information we receive or create is stored correctly.
  • All information is accessible.
  • All information is destroyed or saved as set out in our retention and disposal schedule.
  • Our system meets current and future needs and is adaptable.
  • We have correct technical, organisational and human resources to make this possible.

The Records Management and Preservation of Archives Policy was agreed by the Council's Executive Committee in January 2014 and updated with minor amendments in September 2017.

Records Management and Preservation of Archival Records Policy

For more information or to get advice, please contact us:

Records Management and Preservation of Archival Records Policy
Records Management Plan

Business Classification & Retention Schedule

Our Business Classification & Retention Schedule (BCS) identifies the different types of recorded information held by Council Services. It sets out how long information should be retained and what happens to that information at disposal. This helps us to ensure we keep information for no longer than necessary and therefore comply with data protection legislation.

We have recently updated our BCS using template schedules provided by the Scottish Council on Archives who suggest best practice, function-based structures for records, alongside appropriate timescales for retention, based on statutory and business requirements. These were reviewed by all services and approved by our Information Management Working Group on 29th August 2019.

There are 26 schedules in total. To view these you can either select an individual schedule or choose the combined PDF to view them all.

All Schedules
Adult Care Services
Children and Family Services
Community Safety
Consumer Affairs
Council Property
Cemeteries and Crematoria
Criminal Justice
Democracy
Economic Development
Education and Skills
Environmental Protection
Finance
Health and Safety
Housing
Human Resources
ICT
Information Management
Legal Services
Leisure and Culture
Management
Planning and Building Standards
Procurement
Registrars
Resilience
Transport and Infrastructure
Waste Management