Club gaming and gaming machine permits
This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.
Frequently asked questions
Why do we collect this information? (purpose and legal basis of the processing)
The information is being collected for the following purposes:
- The processing of your application for a Club Gaming or Gaming Machine permit
- The determination of your application for a Club Gaming or Gaming Machine permit
- The processing of an application to vary your Club Gaming or Gaming Machine permit
- The determining of an application to vary your Club Gaming or Gaming Machine permit
- The issue of any Club Gaming or Gaming Machine permit granted
- Inclusion on the Public Register of Club Gaming or Gaming Machine permit
- Ensuring compliance with the conditions of your Club Gaming or Gaming Machine permit
- The processing of any complaints made about your Club Gaming or Gaming Machine permit
- The determination of any complaints made about your Club Gaming or Gaming Machine permit
- The submission of any statutory returns relating to this type of licence
The legal basis for each purpose is set out below:
| Legal basis | Purpose |
|---|---|
| Consent | |
| Performance of a contract | |
| Legal obligation | 1 - 10 |
| Vital interests | |
| Task carried out in the public interest | 1 - 10 |
| Legitimate interests |
We are required by the following legislation to collect your data:
- Gambling Act 2005
What information do we collect about you? (categories of personal data)
We collect your name, address, telephone number, email address. We also keep copies of your communications with us and our responses.
Where do we collect information from?
We collect information from you, the organisations and persons we consult with to comply with the law and anyone who submits an objection, representation or complaint.
Who might we share your information with? (recipients of personal data)
Your information will be shared with the following recipients or categories of recipients:
- The Gambling Commission
- Some information will also be shared with the public via the Register of Gambling Licences
The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
Will we send your information outwith the UK? (transfers to other countries)
We do not transfer your information outwith the UK.
How long do we keep hold of your information? (retention period)
- Where an application for the grant of a licence, permit or permission is refused by the Licensing Board, information relating to that application will be retained for the current year and the following 6 years. It will then be destroyed.
- In any other case, information relating to your licence, permit or permission will be retained for the current year and the following 6 years from the date the licence, permit or permission ceases to have effect. It will then be destroyed.
Do I have to provide my personal data to you?
If you fail to provide the information required on the application form, we may not be in a position to accept the application as a competent application. This means that your application cannot be processed and will be returned to you.
Do you use any automated processes to make decisions about me?
We do not use automated decision making processes with Gambling Small Society Lotteries.
This notice was last updated in May 2018.