Extended hours
This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.
Identity and contact details of the controller and the data protection officer
Falkirk Council Licensing Board is the data controller. The Licensing Board has appointed Falkirk Council's data protection officer to fulfil this role on their behalf. You can contact the data protection officer at:
Frequently asked questions
Why do we collect this information? (purpose and legal basis of the processing)
The information is being collected for the following purposes:
- The processing of your application for Extended Hours
- The determination of your application for Extended Hours
- The issue of any Extended Hours granted
- Inclusion on the Public Register of Extended Hours
- Ensuring compliance with the conditions of your Extended Hours applications
- The processing of any complaints made about your Extended Hours
- The determination of any complaints made about your Extended Hours
- The submission of any statutory returns relating to this type of licence
The legal basis for each purpose is set out below:
| Legal basis | Purpose |
|---|---|
| Consent | |
| Performance of a contract | |
| Legal obligation | 1 - 8 |
| Vital interests | |
| Task carried out in the public interest | 1 - 8 |
| Legitimate interests |
We are required by the following legislation to collect your data:
- Licensing (Scotland) Act 2005
What information do we collect about you? (categories of personal data)
We collect your name, address, postcode, phone number, email address. We also keep copies of your communications with us and our responses.
Where do we collect information from?
We collect information from you, the organisations and persons we consult with to comply with the law and anyone who submits an objection, representation or complaint.
Who might we share your information with? (recipients of personal data)
Your information will be shared with the following recipients or categories of recipients:
- Police Scotland
- Licensing Standards Officer
- some information will also be shared with the public via the register of licences
The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
Will we send your information outwith the UK? (transfers to other countries)
We do not transfer your information outwith the UK.
How long do we keep hold of your information? (retention period)
- Where an application for extended hours is refused by the Licensing Board, information relating to that application will be retained for the current year and the following 6 years. It will then be destroyed.
- In any other case, information relating to your extended hours will be retained for the current year and the following 6 years from the date of the extended hours. It will then be destroyed.
Do I have to provide my personal data to you?
If you fail to provide the information required on the application form, we may not be in a position to accept the application as a competent application. This means that your application cannot be processed and will be returned to you.
Do you use any automated processes to make decisions about me?
We do not use automated decision making processes with Extended Hours applications.
This notice was last updated in May 2018.