Arts Funding Schemes
This notice provides details of what information we collect from you, what we do with it and who it might be shared with when you apply for an arts funding award.
Why do we collect this information?
The information is being collected for the following purpose/s:
- The assessment of your application for a funding award.
- If successful, the administration of your funding award.
- To invite you to attend related cultural events.
The legal basis for each purpose is set out below:
| Legal basis | Purpose |
|---|---|
| Consent | 3 |
| Performance of a contract | 1, 2 |
| Legal obligation | |
| Vital interests | |
| Task carried out in the public interest | |
| Legitimate interests |
If you provide us with information in relation to your health this is regarded as special categories data (personal data which the General Data Protection Regulations say is more sensitive, and so needs more protection). Our legal basis for processing this special categories data in relation to your health is your explicit consent.
What information do we collect about you?
We collect your name and contact details (which may be a postal address, email address and/or phone numbers).
We also keep copies of our communications with you and your responses.
Where do we collect information from?
We collect information from you or a third party acting on your behalf, for example, a carer, a solicitor, a councillor, another family member.
Who might we share your information with?
We will share information members of the Awards Panel (who are external to the Council) for assessment purposes.
We may also share the information provided with any funding partners to support evaluation, assessment and development.
We may also share information with IT System administrators and suppliers for the purposes of upgrading and maintaining systems.
We may also share your information if we are required to do so by law or with the Scottish Information Commissioner (freedom of information), the Information Commissioner (data protection), the Scottish Public Services Ombudsman (complaints) and the Health & Safety Executive (accidents).
The Council has a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
How long do we keep hold of your information?
We keep your information for 6 years from the end of the financial year in which the application was made.
Do I have to provide my personal data to you?
If you want to apply for an award, we need to know the information set out above.
This notice was last updated in March 2022.