This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.

The purpose of publishing a call for tender is to open the competition, to increase the choice of potential suppliers, thereby allowing achieving a better value for money result, while at the same time developing market opportunities for organisations.

For contract monitoring we routinely gather information and data which is essential in measuring supplier/service provider/contractor performance and ensuring that organisations contracted to Falkirk Council are fulfilling their contractual obligations.

The information is being collected for the following purposes:

1. Hold the contact details of the office holder within an organisation responsible for submitting a bid to the Council.
2. Evaluate the proposals received in response to a call for tender.
3. To facilitate the exchange of relevant employee information in accordance with the Transfer of Undertaking (Protection of Employment) Regulations 2006 UPE legislation, where applicable.
4. To confirm and measure how well organisations are delivering contractual requirements.
5. Ensure Providers demonstrate the existence and implementation of systems to ensure effective working practices are appropriate to any standards required by the Council and the needs and wishes of service users.

The legal basis for each purpose is set out below:

We collect:

• Your name, address and contact information including email address and telephone number, date of birth and gender.
• Details of your and your proposed staff or subcontractors qualifications, skills, experience and employment history, including start and end dates, with previous and current employers.
• Professional memberships and qualifications including membership numbers and copies of photographic membership cards
• Registration with professional bodies including membership/registration numbers
• European Single Procurement Document (ESPD) organisational information you provide relating to criminal convictions, payment of taxes / social security contributions, blacklisting, environmental, social and labour law, insolvency, grave professional misconduct and conflicts of interest, early termination, misrepresentation, suitability, economic or financial standing including credit check rating and insurance policies, technical or professional ability, quality assurance schemes & environmental management standards.
• Any other information contained within CVs and submitted qualitative criteria method statements
• Submitted commercial criteria information including tender pricing
• Information required in accordance with TUPE legislation including terms and conditions of employment.
• Information to feed into the Council's contract management framework.

We collect information from you:

• From electronic submissions for a tender exercise or invitation to quote and any subsequent tender or ESPD clarifications.
• Through paper, electronic and telephone correspondence with you.

We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.

We do not transfer your information outwith the UK.

We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.

You will be required to provide information if it is a requirement for the delivery of a contract, for example TUPE.