Report a road defect
This notice provides details of what information we collect from you, what we do with it, and who it might be shared with.
Why do we collect this information? (purpose and legal basis of the processing)
The information is being collected for the following purpose:
- To facilitate the investigation of your reported road defect.
The legal basis for each purpose is set out below:
| Legal basis | Purpose |
|---|---|
| Consent | |
| Performance of a contract | |
| Legal obligation | |
| Vital interests | |
| Task carried out in the public interest | 1 |
| Legitimate interests |
Falkirk Council, as Roads Authority, is responsible under Section 1 of the Roads (Scotland) Act 1984 to manage and maintain those roads which are on its List of Public Roads.
What information do we collect about you?
We collect your contact details:
- name
- postal address
- email address
- telephone numbers
We also keep copies of your communications with us and our responses.
Where do we collect information from?
We collect information from you through the submission of a completed 'Roads – report a defect' MyFalkirk form.
Who might we share your information with?
Your data will only be accessible by those employees inputting your data, or those tasked with making decisions based on the road defect information you have provided.
We have a duty to protect public funds. We may check your information within the Council for verification purposes and/or for the prevention of fraud. We may share your information with other organisations where we are required to do so for the purposes of the prevention or detection of crime.
Will we send your information outwith the UK?
We do not transfer your information outwith the UK.
How long do we keep hold of your information?
We keep your information as long as required by law or by our business requirements. We have a Business Classification Scheme in place which sets out the types of records we hold, and how long we hold them - you can access the relevant part of the scheme below.
Do I have to provide my personal data to you?
You do not have to provide information to us, but we may then not be able to provide you with a service.
Do you use any automated processes to make decisions about me?
We do not use automated decision making processes.
This notice was last updated in October 2020.